THE INSTITUTION OF ENGINEERS, SRI LANKA
120/15, Wijerama Mawatha, Colombo 07
Our Ref : IESL/ES/Co/010/2022/01
10th June 2022
To : All Corporate Members
ANNUAL GENERAL MEETING ON 29TH OCTOBER 2022
The Annual General Meeting of the Institution of Engineers, Sri Lanka is scheduled to be held on Saturday – 29th October 2022 at 9.00 a.m. at the Lotus Hall of the BMICH, Colombo 07.
According to the By-Law-86 which is reproduced below, any resolutions which are to be taken up at the AGM must be received by the Executive Secretary as specified therein.
| 86a. |
The Annual General Meeting shall be held at a Convenient date between 1st August and 31st October at such place and at such hour as may be decided by the Council, to receive and deliberate upon the Report of the Council on the state of the Institution, with the Annual Statement of Accounts and the report of the Auditor thereon, to receive a report on the election to the Council and to appoint an Auditor and to consider and decide upon any motions duly received. Notice of the Annual General Meeting shall be given to each member not less than one hundred and twenty (120) days before the meeting and shall be sent to each Corporate Member. Twenty Corporate Members shall be a quorum at an Annual General Meeting. |
| 86b. |
Any resolutions which are to be taken up at the Annual General Meeting must be received by the Secretary at least 42 days before such meeting except in the case of those relating to By-Laws which must be received by the Secretary at least 90 days before the meeting.
Resolutions relating to By-Laws shall be passed on to By-laws Revision Committee by the Council to obtain its observations. These resolutions when presented to the general membership should accompany the observations of the By-Laws Revision Committee.
Resolutions shall be passed by a simple majority except in the case of those relating to By-Laws which shall require a majority of two-thirds. There shall be at least 50 Corporate Members present at the time of voting.
“Two thirds majority shall mean that the number voting in favor is equal to or more than two thirds of the total number of eligible voters present in the house at the time of voting.”
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| 86c. |
All resolutions received in terms of 86(b) and duly proposed and seconded by Corporate Members shall be circulated with the comments of Council, if any. |
| 86d. |
The Council will not veto or refrain from circulating any resolutions given notice of by any Corporate Member. |
| 86e. |
The responsibility for the proper arrangement of the Annual General Meeting, the presentation of the Minutes and Council’s Annual Report will rest with the Honorary Secretary. The responsibility for the proper conduct of the AGM will rest with the President. |
The Corporate Members, who wish to move resolutions, are therefore requested to send them before 1600 hrs. on the under mentioned dates, accordingly.
a. Resolutions which are related to By-Laws - 30th July 2022
b. Resolutions which are not related to By-Laws - 17th September 2022
Please note that resolutions that are sent through E-mails are accepted if they fulfill the following criteria.
The documents have to be in PDF format (to prevent any inadvertent modification) and should be sent to es@iesl.lk as an attachment with a brief note explaining the purpose of communication and requesting for acknowledgement to confirm the successful reception of the same by the Secretariat.
Eng. (Prof.) K T M U Hemapala
Honorary Secretary
The Institution of Engineers, Sri Lanka
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